Your Privacy Matters

 

Privacy Statement

This statement is to reassure you that I am compliant with the General Data Protection Regulations (May 2018).

In order to create and deliver a unique and personal ceremony, it is of course necessary for me to get to know you and your family, and for you to share some personal information with me. Not everything you share may end up in the ceremony, and even if it does, I want you to know that I take your privacy very seriously.

What Data do I collect?

Names, addresses, telephone numbers, email addresses, details of people’s lives including relationships with other people, activities such as work, leisure activities and if applicable political, trade union or activities in relation to religion or belief. The form of this data is as follows:

  • Paper and electronic copies of Scripts

  • Client Information Sheet

  • Emails

  • Text messages

  • Letters

  • Facebook messages

  • Photographs

  • Cards and Testimonials

What do I do with your Data?

  • I record client information provided to me by funeral directors.

  • I complete the information form when I visit clients (name, address, date of birth/death)

  • I write notes on a notepad which I use to prepare the ceremony script.

  • I write scripts for conducting ceremonies and these printed and stored digitally.

  • I keep records for business purposes.

  • After the ceremony, all paperwork containing personal data is shredded

  • I store the ceremony script digitally as business records.

 

How do I store your Data? 

  • Paper records of ceremonies

  • Electronic files including scripts, on an encrypted cloud storage only accessible by me.

  • When I am Peer Reviewed, as required by the terms of my Professional Body, I share the script with my reviewer. They will destroy all electronic and paper copies once the review has been completed.

  • I keep contact details on my mobile phone and PC. These are deleted after the ceremony.

  • All my accounting information is stored securely on my PC.

 

How long do I keep your information for?

What it is ? How long is it kept ? How is it kept ? How it is disposed of ?
Client Information Paper Form 6 years after ceremony Locked in cupboard Shredded
Client Information Digital Form Indefinitely stored Archived & Encrypted Deleted if necessary
Emails from Clients 1 year after ceremony Digital Deleted
Paper copy of Script Locked in cupboard 6 years after ceremony Shredded
Electronic copy of Script Indefinitely Stored Encrypted & Archived Deleted if necessary
Contact details On PC & Phone Indefinitely with consent Otherwise deleted after ceremony
Photos of family or ceremonies Only kept/used with consent PC & Phone Deleted on request
Website Testimonials Indefinitely stored Data on Squarespace Deleted on request

 This statement was updated in May 2022 and will be reviewed in May 2023.

www.mikewarrencelebrant.co.uk info@mikewarrencelebrant.co.uk 07730 555191